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Presenter Information and Upload Page

All presentations are handled by our on-site presentation management system, LaunchPad. Personal laptops may not be used for presentations. The following guide will give you an overview of how to upload your files to our system, and what to expect when you get to the meeting.

1. Getting your files together

Presentation File Types

Your session computer will run both Mac and Windows files natively. The computer has the following software installed:

  • PowerPoint 2016 for Windows
  • PowerPoint 2016 for Mac
  • Keynote 8.3
  • Adobe Reader XI for Mac
  • Google Chrome for Mac

In PowerPoint, please save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly. Also please make sure that your file does not have automatic slide advance timings.

Fonts

The session computer will have the standard font sets included in Mac OSX, Windows 7, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.

Aspect Ratio

Please be aware that the meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. If you’ve already made your presentation and do not want to change it, it will still work, however you will simply have black bars on either side of your slides in the meeting room (similar to watching old Seinfeld episodes on your new flat screen).

Media Files

LaunchPad supports any media file type, and once again there are no size limits. An important note- please bring all media files with you when you upload your talk, even if you’ve embedded them in your talk. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.

 

Web Links and Online Presentation Formats

If your presentation is web based (e.g. Google Presentations), instead of using the upload portal below you may email us the publicly accessible link to your presentation. We will send you a confirmation email letting you know that your presentation is successfully uploaded and accessible. Note: If you are using Prezi, your presentation should be downloaded for offline viewing and the zip file should be uploaded using this portal.

2. Upload

Presentation Upload Kiosk (on-site)

There will be an Upload Kiosk and Technician at the meeting, located in the back of the De Anza Ballroom in the Portola Hotel.  Please bring your file(s) with you on a USB flash drive. You can make changes in the speaker ready room, and you can update your files as many times as you’d like. Please upload your files no later than 2 hours before your scheduled presentation. Most uploads take just a few minutes, however it’s good to allow some time in case your files need special attention.

Upload Kiosk Hours

Sunday, 3/17

3:00 pm – 7:00 pm

Monday, 3/18

7:30 am – 6:00 pm

Tuesday, 3/19

7:30 am – 6:00 pm

Wednesday, 3/20

7:30 am – 6:30 pm

Thursday, 3/21

7:30 am – 4:00 pm

3. Presenting

When it’s time to present, simply walk to the podium and click on your name. If the person before you left his or her talk on the screen, press the big glowing “RESET” button on the podium, and that will clear out the screen and bring up the list of speakers for your session.

4. Questions

If you have any questions about the above information, please feel free to email us.