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Presenter Information and Upload Page

All presentations are handled by our on-site presentation management system, LaunchPad. Personal laptops may not be used for presentations. The following guide will give you an overview of how to upload your files to our system, and what to expect when you get to the meeting.

1. Getting your files together

Presentation Files

Don’t worry, we’re not going to make you convert your files. In fact, our system handles just about any kind of presentation file, whether you made it on a Mac, PC or Linux machine. There are no limits on file size.


Please be aware that the meeting will be utilizing 16:9 aspect ratio projectors and screens in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. If you’ve already made your presentation and do not want to change it, it will still work, however you will simply have black bars on either side of your slides in the meeting room (similar to watching old Seinfeld episodes on your new flat screen).


Media Files

LaunchPad supports any media file type, and once again there are no size limits. An important note- please bring all media files with you when you upload your talk, even if you’ve embedded them in your talk. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.


Web Links and Online Presentation Formats

If your presentation is web based (e.g. Google Presentations), instead of using the upload portal below you may email us the publicly accessible link to your presentation. We will send you a confirmation email letting you know that your presentation is successfully uploaded and accessible. Note: If you are using Prezi, your presentation should be downloaded for offline viewing and the zip file should be uploaded using this portal.

2. Upload

Option 1: Online Upload Portal

You may submit your presentation online until Friday, 4/13 at 5PM EST. All presentations not submitted online must be submitted in person in the correct speaker ready room for your session (see below). You may not upload in your session room! Once you upload online, you may review or replace your talk in the correct speaker ready room for your session.

Upload your Files
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  2. (valid email required)
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Option 2: Speaker Check-In (on-site)

There will be a Speaker Check-In location at the meeting, located in the Gainesville room.

NOTE: You may NOT upload in your session room or use your own device to present. All presentations MUST be submitted via Speaker Check-In.

There will be technicians to help you with uploading your talk to one of our upload kiosks, after which you will be able to test it out on a simulated lectern setup. Please bring your file(s) with you on a USB flash drive. You can make changes in Speaker Check-In, and you can update your files as many times as you’d like. Please upload your files no later than 2 hours before your scheduled presentation. Most presenters are in and out of the Speaker Check-In in under 10 minutes, however it’s good to allow some time in case your files need special attention.

Speaker Check-In Hours

Sunday, 4/15

7:00 am – 5:00 pm

Monday, 4/16

7:00 am – 5:00 pm

Tuesday, 4/17

7:30 am – 5:00 pm

Wednesday, 4/18

7:30 am – 5:00 pm

Thursday, 4/19

7:30 am – 5:00 pm

3. Presenting

When it’s time to present, simply walk to the lectern and click on your name. If the person before you left his or her talk on the screen, press the big glowing “RESET” button on the lectern, and that will clear out the screen and bring up the list of speakers for your session.

4. Questions

If you have any questions about the above information, please feel free to email us.